Single Check |
From this function you can post a single check against the owner or property ledger or the management group ledger. When you post, a message will appear asking if you want to print the check now. If you are not ready to print the check, you can use the Print Checks function at a later time.
See the Help Document #771 for more information on the Single Check function.
You can post a handwritten check or an ACH transaction.
A warning will display if the owner or property balance will fall below the reserve as a result of this check.
Note: If you want to write a tenant refund check, or a check to a vendor from the tenant’s security deposit, use the Tenant Refund Check function.
The top of the screen contains information about the check. The bottom section contains line items where you can indicate the payer (Bill To) and the reason for the bill (Bill Code).
Up to ten line items can be listed on the check stub. If there are more than ten items, the first nine will be listed and the tenth line will indicate the number of additional line items and the amount of those line items. Posting Date This field defaults to today’s date but can be changed. Invoice Number Enter the invoice number or any identifying alphanumeric designation. A warning message will appear if the same invoice # has been previously used for the same payee. See Duplicate Invoices. Double click in this field to fill in today’s date. Payee Select the payee from the Combination box. If you need to add a new vendor, select vendor in the field on the right and click on the Bank Enter the bank the check is being drawn on.
Type Choose Check, Handwritten or Electronic.
One Time If this is a one time check to someone, enter the name here. If you have entered a Payee from any profile list, this field will be guarded. Clicking in this field to enter a name will clear the Payee field. After entering the name go to the Payee folder to enter the address information.
Check Memo The memo entered here will print on the check. It will be visible in AP, Check History and when you edit the check in GL, General Ledger History or GL, Bank Account History.
Work Order If this is to pay for a previously entered work order with a status of Completed, use the Combination box to choose it and the information from the work order will fill in the Payee, Bill To and Bill Code fields. Check # Enter the check number for the handwritten check. Checks printed by the computer will be given a check number when they print. Discount (%) Enter any discount percent being taken on this check. Discount information is displayed at the bottom of the screen. Discounts are divided amount all the line items. Discount ($) Enter any discount amount being taken on this check. Discounts are divided among all the line items. If you enter a discount, the check will be written for the discounted amount and the owner ledger will be debited the full invoice amount. In the Management Fee profile you have the option of giving the discount to the owner or the management group. If you choose to give the discount to the owner, the full amount will be posted to his ledger and then the discount amount will be credited back to him. If you choose to give the Management Group the discount, the management group ledger will be credited with the discount amount. The account code used for the discount amount is defined in Setup, Posting Table.
Bill To Select from this drop down list field the person or entity being billed. Bill Code Select from the drop down list the Bill Code describing the charge. Amount Enter the dollar amount of the line item. Memo A separate memo can be entered with each line item. The memo entered here will display in AP, Check History, GL, General Ledger History and GL, Bank Account History. Split Charge With Owner Use this check box to indicate that the charge should be split between tenant and owner (if tenant was selected as the Bill To). The system will split the charge 50/50 unless information in the Invoicing section of the Tenant Profile indicates a different split.
Note: A split can only be processed if the tenant is selected as the Bill To. |
