Tenant Refund Check |
Click to get our PDF How to document #205 on security deposit refund. Also How to document #207 on partial release of deposit.
A check written in this function will reduce the tenant’s open credits.
Use this function to write a tenant security deposit refund check after you have applied any remaining security deposit funds to the tenant’s open credits through either the Move Out function or the Release Tenant Deposits function in AR. It can also be used to write a check to a vendor or anyone else with money sitting in the tenant’s open credits. Multiple checks can be written to use up the open credits. Checks posted in this function will not show in the owner’s ledger. Unit / Tenant Use the Unit and Tenant drop down list boxes to select the tenant you are refunding. That will cause information to display in protected fields regarding the amount of money in open credits, the amount of the check and the final open credits. It will also cause the tenant’s name and address to fill in the Payee Name and Address block. Bank The bank account will default to the one selected in the Posting Table for Tenant Refund Checks but can be changed. Amount The amount field defaults to the Withhold amount if there is withhold selected. Otherwise it defaults to the check amount. To write a check for less than the full amount, change the amount and unmark the withhold checkbox. Withhold Mark this checkbox if the amount is what you want to withhold. Unmark this checkbox when the amount is the check amount. Handwritten Mark this check box Check Number This field is protected unless the Handwritten checkbox is marked. Payee Name and Address The default is the tenant’s permanent address. Change it if the check should go to a different address or payee. Vendor If the check is being written to a vendor instead of the tenant, select the vendor from the Find List. His name and address will fill in the Payee Name and Address block.
When you are satisfied with the information on the screen you are ready to post. Clicking the |
to indicate a check you are writing by hand rather than printing a check through the system. When this checkbox is marked you must enter a check number in the Check Number field.
New or the 
Post button will post the check and bring up the information screen to print checks. Clicking Yes will take you to the