Ledger Receipt |
See Also How to Deposit Receipts How to PDF document #273 on entering receipts and posting the deposit. The Ledger Receipt function posts receipts to an owner, property or management ledger. Receipts typically posted under this function include cash contributions from owners, application fees from prospective tenants and refunds from vendors.
Owner Contribution - when you receive money from an owner it is recorded as a ledger receipt. Normally the unit is left blank unless the funds are specifically earmarked for one unit when the owner has more than one. If the unit ledger is a property, the receipt can be posted to the owner or the property. If you are unsure whether to post it to the owner or property, see Payment from Owner who is part of a Property for help. The account code automatically defaults to the owner contribution entry in the Posting Table. To override, simply enter one or more line items.
Application Fees – see Application Fee – Recording Payment
Refunds from vendors are usually received for the same account as the invoice unless you want to track refunds separately. In that case, setup a separate account (with account type of other income) for the refund. Fields Date This date field contains the date the money was received. Ledger Use this Find List to choose the ledger which will be credited with the money. Unit Select the unit to be credited, if applicable (usually left blank). Bank The bank defaults to the Posting Table entry. Payment Enter the amount received. It will default to being a cash contribution. Entering line items is optional. Currency If the payment is in currency mark this checkbox Memo Enter any memo you wish attached to the transaction. Double click in the memo field to have the label "Check #" fill in. the memo is in General Ledger History and prints on owner statements as a memo. Comments A freeform field for comments explaining any details about the receipt (for internal use only). Account If the receipt is other than a cash contribution, select an account code and enter a dollar amount. Line item entries reduce the Cash Contribution protected field amount. Unit Only select a unit if you want the receipt to be included on the unit cash flow or if you want it to be included as a unit transaction on an owner statement. This field is usually left blank. Amount Enter the amount of the payment being credited to the account.
After posting the receipt it will be in Awaiting Deposit in Deposit Receipts until included on a deposit slip. |
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