See Help Document #273 - Record and Deposit Receipts
After receipts (tenant payments, ledger payments) are processed, they must be consolidated on a deposit slip that is posted to a bank account. This is done using the Deposit Receipts function in the General Ledger module.
There are several ways to get to this function: <<GL, Deposit Receipts>>; Deposit Receipts in AR, Tenant History; Deposit Receipts in AR, Ledger Receipts; Deposit Receipts in AR, Security Deposit Receipts.
The main reason receipts must be tied to a deposit slip is to be able to perform the bank statement reconciliation. The deposit amounts on the bank statement will match the amounts posted when the receipts making up the actual deposit slip are identified as being part of that deposit.
The most efficient way to post receipts and complete the deposit is to enter receipts by deposit slip. When all receipts that are going to be on that deposit slip are entered, go to Deposit Receipts by using the Speed Button, select the bank account, enter the deposit amount and click the Post button. Then go back and do the receipts for the next deposit slip.
The most efficient way to post receipts and complete the deposit slip is to do one deposit slip at a time.
1.
|
Accumulate all the receipts/payments that will constitute a deposit slip.
|
2.
|
Run a calculator tape to get the total amount of the deposit.
|
3.
|
Enter each receipt in Tenant or Ledger Receipt and record using the <New> button.
|
4.
|
After the last receipt is entered, click New and then the Deposit Receipts speedbutton.
|
5.
|
Select the Bank Account.
|
6.
|
Verify the Total Marked amount matches the calculated amount.
|
7.
|
Enter the Total Deposit amount.
|
8.
|
Verify the Deposit Date.
|
9.
|
Enter any memo or comments (optional).
|
10.
|
Click the <Print> button to print the Deposit Slip to take to the bank.
|
11.
|
Click the <Report> button to print a report to file with the Deposit Receipt from the bank.
|
12.
|
Click <Post> to record the deposit amount in Bank History.
|
If the amounts do not match:
If the Total Marked doesn’t match your tape amount, you will need to figure out which entry is incorrect. If a quick review doesn’t identify the incorrect entry, you can click the start over button to Unmark All and then remark one at a time. When you find the one needing changing, use the void and Replace Highlighted Receipt button to make the correction. The Payment Recorded in Error procedure provides details on how to proceed.
|