See Also Invoice Pay-Off Rules
How to PDF document #227 Invoice Checks
Multiple Invoices on 1 Check
Invoices, when printed for a payee, will consolidate onto one or more checks if the Separate Checks check box is not marked. Up to ten checks will be consolidated on a single check unless a Check Limit is specified in the Vendor Profile. This is the maximum number of lines available on the stub to identify the invoices being consolidated.
If the check limit is set to 1 it is the same as setting Separate Checks on the invoice entry screen. If the Check Limit is set to a number greater than 10 the first nine will be listed on the stub while the tenth line will indicate the number of additional line items and their dollar amount. Complete line item details can be viewed in Check History.
Single Checks
Up to ten line items can be listed on the check stub when you print a check through the Single Check function. If there are more than ten, the first nine will be listed and the tenant line will indicate the additional number of line items and the associated amount.
Invoices can be entered as received. When they are due they can be paid using <<AP, Scheduled Payables, Invoices>>. You can consolidate an unlimited number of invoices on a single check, or print one check per invoice. That choice is made in the VENDOR PROFILE, [Check Limit] field. There is only room on the check stub to print details for 10 invoices. If you choose to consolidate more than ten invoices on one check, the last line on the stub will list the total for the remaining invoices.
Entering the Invoice Information
1.
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Go to <<AP, Invoices>>
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2.
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Enter an [Invoice Number].
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3.
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Select the [Payee] from the drop down list
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4.
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Enter a [Due Date] if different from the invoice date
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5.
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Select the [Bill To] (the unit, owner or property) and the Bill Code
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7.
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Put in additional line items by clicking in the open area below the previous line item.
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Paying the Invoices
1.
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Go to <<AP Scheduled Payables>>
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2.
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Click the <Invoices> radio button.
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3.
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Set the [Date] through which you want to pay invoices.
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5.
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A list of invoice checks will display.
*Those that are due but can’t be paid because the owner doesn’t have enough money will be marked Skip.
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*They are sorted by Ledger ID and date.
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6.
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Review the invoices and make appropriate changes.
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8.
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Click <Yes> to print the checks now or <No> to print them later through <<AP, Print Check>> function.
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