Action buttons (Filter, Edit, etc.) are available on screens that display history line items. The buttons available in any function are highlighted while those not available are muted.
Filter
Clicking this button brings up a screen that lets you select to view a subset of the line items using criteria like date range, amount range, memo, and charge ID. In the GL History you can also filter on the source of the transaction (Accounts Payable, Accounts Receivable, Journal Entry). The sort order can be changed. Once saved, the filter can be turned off or on with the Enable Filter button.
Enable Filter
This check box will turn the filter parameters on and off.
Edit - for more information see Edit Screens
Clicking this button brings up an edit screen for the highlighted transaction allowing you to make changes to some of the fields. Protected fields cannot be changed. On many edit screens there is a Void Date field. Entering a date in this field is the same as voiding the transaction (see Void below).
Dispute
Marking a charge as disputed causes it to be ignored duing the receipt process. The due date is changed to "Disputed."
Reprint Check
Clicking this button in Check History will clear the Date Printed field and put the check back in the AP, Print Checks function so that it can be reprinted.
Reverse
Clicking the Reverse button will post a negative charge on today’s date for the total of the unpaid balance of the highlighted charge.
Void
Clicking the Void button will bring up the Void screen where you can enter a void date. Entering a void date that is the same as the posting date and clicking Post will cause the transaction to be removed from the General Ledger. It is the same as if it had never been posted.
Double clicking in the void date field will enter the posting date.
Entering a void date different from the posting date will cause the reversing transactions to be posted to the General Ledger on that void date. If the transaction affected a bank account however, the transaction will no longer display in the bank account.
For example, suppose you post a vendor check to an owner’s account in September and that check is lost or damaged and thus must be voided in October. Using an October void date will cause a reversing transaction in the owner’s ledger with an October date (the owner’s ledger will be credited with the check amount in October). The check will still display in the owner’s September transactions. However, after voiding, it will not be in the bank account.
If a charge is partially paid off it cannot be voided.
Once voided, a transaction cannot be unvoided.
The voiding transaction will have the word Void in front of it unless it is changed in Setup, Database Settings, Accounting tab.
NSF
This will post the transactions necessary to offset a receipt that was returned for insufficient funds. It brings up a screen which allows you to charge an NSF fee to the tenant ledger and a bank charge to the bank account as necessary. The transactions in Tenant History will be named NSF Check Received and NSF Check Returned. This verbiage can be changed in Setup, Database Settings, Accounting tab.
Unclear
This will unclear a transaction that has previously been cleared. A warning will display because it will affect your reconciliation bank balance.
General Ledger
This displays all transactions posted to the general ledger, at the location of the highlighted transaction. See General Ledger Raw Data for more information.
Show All
This function is available in the General Ledger History. Clicking this button will display the entire General ledger with the entry highlighted by the cursor and the transaction set for that transaction in the protected color.
Show Set
This function is available in the GL History. Clicking this button will display only the transactions in the same set as the highlighted entry.
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