Estimated Charge Profile
See Commercial How To document 353
The Estimated charge function is used when you charge a tenant an estimated amount on a regular basis until the actual bill comes in, at which point you need to charge or credit him the difference.
For example, suppose you want to charge a tenant monthly for water usage but the water bill only comes quarterly.
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Set up a monthly estimated charge for an set amount for Water. This will be charged each month thru the Scheduled Commercial Charges, Estimated Charges function.
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Set up a CAM, Escalation or Overage charge for Water with a quarterly schedule and with the Reconcile check box marked  .
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When the bill is paid, go to the Scheduled Commercial Charges function.
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Using the Schedule to determine how far back to go, the system will calculate the amount previously charged during the time period and charge or credit the tenant difference based on the actual amount of the invoice.
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If the Reconcile check box is not marked, the system will not compute the amounts previously charged but simply charge the CAM, Escalation or Overage amount.
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Only charges posted thru the Estimated Charge function, or marked as Estimated in the Charge Tenant function, will be considered when reconciling.
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