To determine the amount of the distribution check, PROMAS looks at:
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Operating - amount showing in the Operating box in GL History
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(Available Cash) - money in Cash bank accounts minus Current Liabilities minus Escrow Deficit
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PROMAS takes the smaller number and subtracts:
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the total of unpaid payables due within 30 days
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the total amount of all estimates in work orders (except those with a status of Hold, Completed, Invoiced)
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the Distribution Reserve.
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Where:
Operating
The available balance in the owner’s ledger account. This is the sum of all income, expense and equity account types on a cash basis
Cash
Owner money being held in bank accounts that are not marked Escrow Analysis. If the Cash amount is more than the Available amount, there is money in the bank that is not available to the owner – most commonly security deposit funds and tenant open credits.
Deposits
Sum of all accounts with an Account Type of Current Liabilities that are denoted as Escrow Deposit Analysis.
Escrow
The amount being held in bank accounts denoted in Setup as Escrow Deposit Analysis.
Escrow Deficit – the amount by which Escrow is less than Deposits
Skipped on Compiled Candidates
If an owner is marked "Skip" on the list of andidates for distribution checks, click on the owner’s name. Reasons for being skipped include:
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Payables and work order estimates exceeding the amount available
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Surplus below the Minimum set in the Owner Profile - see Note below.
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If an owner is not on the list of compiled candidates, it may be because:
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The Distribution Reserve exceeds the available cash
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The owner status is not active
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The owner’s advanced scheduling is set for a future date or a schedule of "Never".
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Note that if you skip a scheduled check and you have a Maximum or Minimum distribution amount entered in the Owner Profile, that amount will be multiplied by the number of missed checks when the next scheduled distribution is done.
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