See also How to PDF document #286 Void an ACH
Voiding one transaction in an ACH batch will void the whole batch.
Prior to transmitting it to the bank
Void the transaction from <<GL, Bank History>> - this voids all the transactions in the batch.
Redo the ACH distribution. Compile it and change or skip any as necessary to recreate it.
After transmitting to the bank
Normally the bank will maintain the integrity of the batch you send them and your bank statement will reflect the batch amount as it was originally transmitted. It will record as separate entries credit for any items in the batch that were rejected. For rejections or line items that couldn’t be processed, the bank will credit the bank account for the amount. To record that, do a journal voucher or adjust bank account for each ledger affected.
GL, Journal Voucher
1.
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Go to <<GL, Journal Voucher>>
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2.
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Choose the owner's ledger.
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Choose Cash Distribution or whatever code you use for distribution checks. If the account comes up as a credit, enter a positive amount. If it comes up as a debit account enter a negative number.
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Debit Checking Bank Account by entering a positive dollar amount
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OR
GL, Adjust Bank Account
| 1. | Go to GL, Adjust Bank Account |
| 2. | Choose the Bank Account and the Ledger. |
| 3. | Mark the Radio button for Increase. |
| 4. | Choose the Account Cash Distribution. |
| 5. | Change the Reference field to say ACH Return. |
NOTE: The Cash Distribution account can be found in <<Setup, Posting Table>> on tab 4. The Checking Bank Account can be found in <<Setup, Posting Table>. on tab 1.
Recreating the Batch
If the batch sent to the bank is different than the batch created by PROMAS, you may want to void it and then recreate the entire batch. Change or skip any as necessary to recreate what the bank processed.
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